Frequently Asked Questions
Where can I find guides?
Prior to making your grant application please make sure you read the 'How to Apply' and 'Supporting Documentation Required' guide found on the Trillian website click here. Following these instructions and providing the supporting documents will help ensure your application is compliant.
Who is eligible to apply for funding?
Any organisation that furthers or improves local and national educational services, furthers or improves local and national amateur sport, racing clubs and promotes the advancement of culture or contributes towards welfare assistance or the relief of poverty can make an application. If your community group is looking to raise funds for a specific purpose you can apply to Trillian using the online grant application portal click on the link below
What if our club is not an incorporated society?
If your club is not an incorporated society the club must have current affiliation to an incorporated body. The participating amateur sports club must be taking part in a "bona fide" event sanctioned by a legitimate regional and national body organised as a controlling body of the sport. The organisation must also have genuine standards and rules, play or meet on a regular basis as part of a significant competition and be affiliated to a regional or national body.
Sport, not social
Social activities are not recognised as Authorised Purposes because they give a personal rather than community benefit. For example, a group of friends or acquaintances going on an annual ski trip cannot claim the trip is an Authorised Purpose just because there is an element of sport in and otherwise social activity. In contrast a genuine ski club that members of the public can join and that offers coaching and development programmes would be more likely to be an Authorised Purpose.
A bona fide sporting activity
Sometimes an activity is presented as a sporting activity, but its real nature is entertainment, social, personal gain or commercial.
DIA considers a bona fide sport to be one where the activity, club or organisation;
Is affiliated or aligned to a national body.
Is genuine and real (e.g. has standards and rule).
Is played regularly as part of significant competition.
Has a President and Secretary.
Has regular ?minuted? meetings.
Audited financial accounts.
Applications received from Schools and other educational establishments must have a letter from the Principal endorsing the grant application.
What is an Authorised Purpose?
It is not possible to list all the Authorised Purposes Trillian Trust provide funding for, however all applications must meet the criteria of our Authorised Purpose Statement. This is available in the Grants tab on the Trillian Trust website click here. You will also find the list of expenses not permitted.
Do Trillian Trust operate venues within our area?
Trillian Trust endeavour to return as much funds as possible into the area in which those funds where raised, however funding is also provided to organisations that operate nationally. To find out if Trillian Trust operates in your area see the Venues tab click here.
If Trillian Trust does not operate venues in your area, the DIA website reflects what Society operates in your area click here. Alternatively the DIA website also reflects a list of Societies that operate gaming machines click here.
Are there conditions attached to grants?
Yes. Your obligations are stated in the Terms and Conditions within the application. Please make sure you read and understand these.
Can venue operators benefit from a grant?
Venue operators cannot apply for funding, make any decisions or recommendations about grant applications.
How do I apply?
The applicant organisation can apply for funding using our online application portal click on the following link https://trillian.grants.comssystems.cloud/login
Prior to making your application please make sure you read the ?Supporting Documentation Required? guide. Providing these documents will help ensure your grant application is compliant.
Where can I find a grant application form?
Please email Reception (email@example.com) for assistance.
What is cut-off date?
Cut-off is the date grant applications must be submitted by to be considered at Trillian's next NPC (Net Proceeds Committee) meeting. Applications must be submitted by midnight on the 10th of each month.
What is the grants process?
The applicant organisation submits an application using the online application portal.
The Grants team assess the grant application to ensure it is compliant.
All applications are presented at the NPC (Net Proceed Committee) meeting, however, they will only consider compliant grant applications.
The applicant organisation is notified of the result ? either approved or declined (re-applying for the same purpose is ok if your grant application was declined).
For approved grant applications, the direct credit is made on the last day of the month.
Once the funds have been spent the applicant organisation must submit Accountability proving the funds were used for the purpose they were approved for.
If there are unspent funds Trillian Trust will send a request for refund with bank details.
When will I know the outcome of my application?
After the NPC (Net Proceed Committee) meeting all approved and declined applicant organisations will be notified via email of the outcome. Notification emails are sent to the email address supplied under the contact person section of our application form.
You are able to login into the Applicant Dashboard at any time to find the status of your application. It is the policy of Trillian Trust not to give information on the status of grant applications over the telephone.
Trillian also publish the results of all applications under the Grant Recipient Listings click here, this includes detailed information of why the grant application was partially or fully declined.
How will the grant be paid?
Payment will be direct credited to the recipient/applicant organisations bank account provided within the application.
How often do the NPC meet?
The NPC (Net Proceed Committee) usually meet 12 times annually.
How is the grant application considered?
The NPC (Net Proceed Committee) meet to consider all compliant grant applications. Decisions are made by taking into account the available funds in the area, the merit of the application, the compliance of the application, and the overall community benefit. Applications submitted in any given month will be considered at the NPC (Net Proceed Committee) meeting of the following month. Non-compliant applications will not be considered.
Do grants include GST?
Trillian Trust do not provide any funding for the GST portion of goods/services applied for.
Can we be reimbursed for expenses already paid for?
Retrospective grant applications will not be considered.
An application for funding is considered ?retrospective? if goods and services are purchased prior to the funds being deposited into your nominated bank account as per the date stated on your approval letter.
An application for funding is considered "retrospective" if the event/project/activity date is prior to consideration by the NPC meeting.
Grants must be approved prior to any purchase/event/trip being undertaken.
What if we receive funding from Trillian Trust and we are also successful with another gaming trust or other source?
When an applicant organisation receives notification that they have been successful in receiving funding from another source, for the same purpose, the applicant organisation must inform Trillian Trust immediately. They must repay any portion of the funding that exceeds the total amount required for the stated purpose.
What are our responsibilities if we are successful?
Trillian Trust will require your organisation to submit an Accountability Report (using the online Applicant Dashboard) by the given date with proof of expenditure. This includes uploading copies of the invoices and bank statements as proof of payment, etc. You must use the same supplier as provided in the grant application. Should you need to change supplier for any reason always contact the Grants team prior to purchase providing a letter of explanation including the new quote from the new supplier. Failure to comply with the conditions could result in the Trust seeking a full refund of the funds granted.
How many times can I apply?
There is no maximum amount of times you can apply. However outstanding accountabilities may affect future funding.
Will our organisation be audited?
Trillian Trust Inc grant records can be inspected and audited by the Department of Internal Affairs (DIA). Trillian is required to render details of all donations to DIA. Any grant application is made with the understanding that if any DIA officer so requests, the applicant organisation shall agree to and participate in any such inspection/audit.
Can I have an extension for submitting my Accountability?
Please email the Grants Manager (firstname.lastname@example.org) explaining the reason for your request and an approximate date you will be able to provide the Accountability by.
How can I get a copy of Trillian Trust's logo and media materials?
Please email Reception (email@example.com) with details of the purpose for which you are requesting to use the logo so she can provide this to you.
We have some great photos, how do we send them to Trillian Trust?
We love to receive photos seeing how your community has benefited from grants provided by Trillian Trust. Please email these to Reception (firstname.lastname@example.org) so we can share these on our website.
Will my information be shared with other parties?
Are you struggling to apply online?
Please contact Reception (email@example.com) if you are not able to make an online application.
A system or program issue?
If you are having a system issue or if you require personal assistance at any point during the process please feel free to contact reception (firstname.lastname@example.org) or 09 579 1428. The help desk response will only be available Mondays to Fridays and not on public holidays.